Payroll Setup & Processing in Northern Virginia & DC
Payroll should just work. Employees get paid on time, taxes are withheld correctly, and your books stay clean—without you thinking about it.
We handle payroll setup, processing, and QuickBooks integration so you can focus on running your business—not chasing compliance.
Book a Free CPA CallWhat Payroll Setup & Processing Includes
This service covers payroll operations and bookkeeping integration. For quarterly and annual payroll tax filings (Form 941, 940), see our payroll tax filing service.
Who This Service Is For
The Most Common Payroll Problems We Fix
If your payroll history is messy, we may recommend a bookkeeping cleanup before moving forward.
Payroll and Bookkeeping Should Feel Seamless
When payroll integrates with your bookkeeping, you get accurate labor costs, clean financials, and reliable data for planning.
Monthly close: Payroll syncs with your monthly bookkeeping so labor costs are always accurate.
Financial statements: Clean payroll data flows into your financial statements without manual adjustments.
Cash flow planning: Accurate payroll helps with cash flow forecasting and budgeting.
S-Corp Owners — Payroll Needs a Strategy
If you're an S-corp owner who actively works in the business, you're required to pay yourself a "reasonable salary" through payroll. Get this wrong, and you risk IRS scrutiny.
Salary alignment: We work with your S-corp tax planning to set owner compensation at the right level.
Owner comp strategy: Payroll ties into your broader entity structure and owner compensation decisions.
Payroll tax filings: Owner payroll generates quarterly payroll tax filings (941/940) that must be filed on time.
How Payroll Setup Helps With Tax Planning and Filing
Payroll affects your taxes in multiple ways—from quarterly estimated payments to year-end filing.
Our Payroll Setup & Processing Process (3 Steps)
Assess
We review your employee count, pay schedule, benefits, and compliance needs.
Setup
We configure payroll, add employees, set up withholdings, and integrate with QuickBooks.
Process & Support
We run payroll on schedule, ensure accuracy, and provide ongoing support.
QuickBooks Payroll Integration
We set up payroll to integrate seamlessly with QuickBooks Online, so payroll entries flow automatically into your books.
Already using QuickBooks? We can review and optimize your current setup through our QuickBooks Online support service.
Need deeper QuickBooks help? Our QuickBooks consulting covers chart of accounts, reporting, and workflow optimization.
Ready for payroll that just works?
Book a Free CPA CallFAQs About Payroll Setup & Processing
What payroll platform do you use?
We work with QuickBooks Payroll and other leading providers that integrate with your bookkeeping. We'll recommend the best fit based on your business size and needs.
Do you handle payroll tax filings (941/940)?
Payroll tax filings are a separate service. We ensure payroll is processed correctly and taxes are withheld—but quarterly and annual filings (Form 941, 940) are handled through our payroll tax filing service.
Can you set up direct deposit?
Yes. We configure direct deposit so your employees are paid on time, every time—no manual checks needed.
What about contractor payments (1099s)?
We can help with contractor setup and year-end 1099 filings, though contractors aren't technically 'payroll' and don't require withholding.
Do you handle benefits deductions?
Yes. We can set up health insurance deductions, retirement contributions, HSA/FSA withholdings, and other employee benefits.
I'm an S-corp owner. Do I need to run payroll for myself?
Yes. S-corp owners who actively work in the business must pay themselves a 'reasonable salary' through payroll. We help set this up correctly and align it with your tax planning.
How often should I run payroll?
It depends on your employees and state requirements. We'll help you choose the right pay schedule—weekly, biweekly, or semi-monthly—based on what works best for your business.
Related Bookkeeping Services
Monthly Bookkeeping
Combine payroll with complete bookkeeping service.
Financial Statement Preparation
Get accurate P&L and balance sheets with payroll included.
Financial Analysis & Reporting
Analyze labor costs and profitability by department.
Budgeting & Cash Flow
Plan for payroll expenses with cash flow forecasting.
Bookkeeping Cleanup
Fix messy payroll records before moving forward.
← Back to All Bookkeeping Services
View all bookkeeping options for your business.
Get Payroll Set Up Right
Book a free call and we'll discuss your payroll needs—whether you're starting fresh or fixing a messy setup.
Book a Free CPA Call