Payroll Tax Filings & Quarterly Reports (941/940) in Manassas, VA
Small payroll mistakes lead to big penalties. Missed deposits, filings that don't match your books, and W-2s that don't tie to your 941s—these are the problems that generate IRS notices and personal liability.
We handle payroll tax compliance for businesses in Manassas, Northern Virginia, and the DC area—with consistent quarterly filings that tie to your bookkeeping and prevent surprises.
Book a Tax Fit CallWhat's Included in Our Payroll Tax Filing Service
Payroll compliance requires a consistent quarterly rhythm. Here's what we deliver to keep you current:
Who This Is a Great Fit For
Our payroll tax filing service works best for businesses that need reliable, consistent compliance:
The Most Common Payroll Tax Problems We Help Prevent
Payroll issues often start small and compound over time. Here's what we help you avoid:
Our 4-Step Payroll Tax Filing Process
Scoping & Setup
We review your payroll setup, existing filings, and any catch-up work needed. We identify which forms you need and in which states.
Workflow & Cadence
We establish a quarterly rhythm—collecting payroll reports, reconciling to books, and preparing filings on a consistent schedule.
Preparation & Reconciliation
Each quarter, we prepare your 941 and state filings, reconcile to your accounting records, and verify deposits are current.
Filing & Documentation
We file electronically, confirm acceptance, and maintain documentation for your records. Year-end includes 940, W-2s, and 1099s.
If Your Books Aren't Clean, We Handle That First
Payroll filings need to tie back to your accounting records. If your books don't match your payroll reports, we can't file accurate returns—and neither can anyone else.
We get your books tax-ready first. Only then does the filing timeline start.
This prevents the cascade of problems that happens when your 941s don't match your books, your books don't match your tax return, and your W-2s don't match your 941s.
Need Help With Payroll Tax Compliance?
Let's discuss your situation and build a quarterly filing rhythm that keeps you current.
Book a Tax Fit CallPayroll + S-Corps (Where Coordination Matters)
S-Corp shareholders who work in the business must take reasonable compensation—and that means payroll. The IRS scrutinizes S-Corps that pay too little in wages and too much in distributions.
We coordinate your payroll filings with your S-Corp return to ensure your reasonable compensation is documented, your 941s match your 1120-S, and your W-2s support your position.
Multi-State Payroll
Employees in multiple states mean withholding and unemployment obligations in each state. Remote work has made this especially common—and especially easy to get wrong.
We coordinate state payroll filings with your overall multi-state compliance strategy, so your withholding matches where employees actually work and your unemployment taxes are paid to the right states.
Why Clients Choose Hollins & Hur for Payroll Tax Compliance
Quarterly rhythm, not last-minute scrambles. We file on time, every quarter—so you're never chasing deadlines or accruing penalties.
Filings that tie to your books. We reconcile every 941 to your accounting records, so there are no surprises when we prepare your tax return.
Coordination with your payroll provider. We work with Gusto, ADP, Paychex, and others—verifying their filings and catching discrepancies.
Remote-friendly service. Based in Manassas, serving Northern Virginia and beyond—everything works digitally.
FAQs About Payroll Tax Filings (941/940)
What are Form 941 and Form 940?
Form 941 is filed quarterly to report income taxes, Social Security, and Medicare taxes withheld from employees. Form 940 is filed annually for federal unemployment (FUTA) taxes. Both must tie back to your payroll records and match your year-end W-2s.
What happens if I miss a payroll tax deadline?
Payroll tax penalties are among the most severe in the tax code. The IRS considers withheld employee taxes 'trust fund' money—and personal liability can extend to responsible persons. If you're behind, we help you catch up and work to minimize penalties.
Do you handle state payroll taxes too?
Yes. We file state unemployment taxes (like Virginia VEC) and state withholding returns. For multi-state employers, we coordinate filings across all states where you have employees.
How do payroll taxes relate to my business tax return?
Payroll expenses on your business return must match what you reported on your 941s. If they don't, it can trigger IRS inquiries. We reconcile payroll to your books and your entity return to ensure everything ties out.
What if my payroll provider handles filings?
Many payroll providers file 941s and 940s, but they don't reconcile them to your books or entity returns. We coordinate with your provider to ensure accuracy and catch discrepancies before they become problems.
Do you prepare W-2s and 1099s?
Yes. We prepare and file W-2s for employees and 1099s for contractors as part of your year-end compliance. These must match your quarterly 941 filings and your annual 940.
What records do I need to keep for payroll?
You should maintain payroll registers, timekeeping records, tax deposit confirmations, and copies of all filed returns. We help you establish a documentation workflow that makes quarterly and year-end filing straightforward.
Ready to Get Your Payroll Taxes Current?
Whether you need ongoing quarterly filings or help catching up, let's talk about what you need.
Book a Tax Fit Call