Privacy Policy

Hollins and Hur Accounting and Tax is a trade name of Nautilus Financials LLC. In this Privacy Policy, "Hollins and Hur," "we," "our," and "us" refer to Nautilus Financials LLC doing business as Hollins and Hur Accounting and Tax.

We respect your privacy and are committed to protecting the personal, financial, and tax information entrusted to us. This Privacy Policy explains how we collect, use, disclose, and safeguard information when you visit our website, communicate with us, or engage us to provide professional services.

This Privacy Policy does not replace or modify an engagement letter, service agreement, or other agreement between you and Hollins and Hur.

Information We Collect

Depending on your relationship with us, we may collect:

• Contact and identification information, including your name, address, email address, telephone number, date of birth, Social Security number, employer identification number, and identification documents;
• Financial, accounting, payroll, and tax information, including tax returns, financial statements, accounting records, bank and investment information, payroll records, income and expense information, and supporting documents;
• Business information concerning your operations, employees, contractors, ownership, and financial performance;
• Communications submitted through our website, email, telephone, text message, secure portal, videoconference, or in-person meetings; and
• Website and technical information, such as your Internet Protocol address, browser type, device type, pages visited, and website interactions.

We may receive information directly from you, from individuals or organizations you authorize, from financial institutions and service providers, from government agencies and taxing authorities, from publicly available sources, and automatically through our website.

When you provide us with personal information about another person, you are responsible for ensuring that you are authorized to provide it.

How We Use Information

We may use information to:

• Provide accounting, tax, bookkeeping, payroll, consulting, and advisory services;
• Prepare tax returns, financial statements, reports, and other work products;
• Respond to inquiries and communicate about appointments, documents, deadlines, engagements, billing, and services;
• Process payments;
• Verify identity and protect against fraud, unauthorized access, and security threats;
• Operate and improve our website, technology, services, and client experience;
• Perform internal administration, quality control, and training; and
• Comply with legal, regulatory, contractual, insurance, and professional obligations.

We use and disclose tax return information in accordance with applicable law, including Internal Revenue Code Section 7216 and related regulations.

How We Share Information

We do not sell personal information.

We may share information with:

• Employees and independent contractors, including offshore contractors, who assist in providing, reviewing, or administering services;
• Affiliated entities involved in providing or supporting services;
• Providers of accounting, tax, payroll, document-management, client-portal, website, analytics, information-technology, cybersecurity, communications, scheduling, billing, and payment-processing services;
• Attorneys, insurers, auditors, consultants, and other professional advisers;
• Government agencies, taxing authorities, courts, or other parties when disclosure is required or permitted by law; and
• A successor or other party involved in a merger, acquisition, restructuring, financing, or sale of some or all of our business.

Employees, contractors, affiliates, and service providers are expected to protect the information they receive and use it only for authorized purposes.

Nothing in this Privacy Policy authorizes the use or disclosure of tax return information when prohibited by law. When legally required, we will obtain appropriate authorization or consent before disclosing or using such information.

Text Messaging Privacy

If you provide a mobile telephone number or consent to receive text messages from us, we may use that information to communicate about inquiries, appointments, document requests, signatures, engagement matters, deadlines, billing, service updates, and other matters related to your relationship with Hollins and Hur.

Mobile opt-in information and consent to receive text messages will not be shared, sold, rented, or disclosed to third parties or affiliates for marketing or promotional purposes.

We may provide mobile information to telecommunications carriers, messaging providers, and other service providers solely as necessary to transmit, administer, secure, and support our text communications. These providers are not authorized to use your mobile information for their own marketing or promotional purposes.

Additional text-message terms, including message frequency, message and data rates, assistance, and opt-out instructions, are included in our Terms and Conditions.

Cookies and Website Analytics

Our website may use cookies, analytics tools, and similar technologies to operate and secure the website, understand website usage, measure performance, and improve the user experience.

You may disable or delete cookies through your browser settings, although doing so may affect certain website features.

Electronic Communications and Sensitive Information

Email, text messaging, and ordinary internet communications may not always be secure. Please do not send Social Security numbers, complete bank account information, tax documents, identification documents, or similarly sensitive information through unsecured channels.

We may provide a secure client portal or another approved method for exchanging sensitive documents. No method of electronic transmission or storage can be guaranteed to be completely secure.

Information Security

We maintain administrative, technical, and physical safeguards designed to protect personal, financial, and tax information against unauthorized access, use, alteration, loss, or disclosure.

However, no security system can eliminate all risk, and we cannot guarantee the absolute security of information transmitted to or maintained by us.

Information Retention

We retain information for as long as reasonably necessary to provide services, maintain business and professional records, comply with legal and regulatory obligations, resolve disputes, and enforce our agreements.

When information is no longer reasonably required, we may delete, destroy, anonymize, or otherwise dispose of it in accordance with our retention and information-security practices.

Requests and Communication Preferences

You may contact us to request access to or correction of personal information, update your contact information, or change your communication preferences.

We may need to verify your identity before responding. We may also retain information when required or permitted by law, professional standards, contractual obligations, insurance requirements, or legitimate business needs.

Third-Party Services

Our website and communications may link to third-party websites or services. We do not control and are not responsible for their privacy, security, content, or practices.

Changes to This Policy

We may update this Privacy Policy periodically. The "Last updated" date identifies when the policy was most recently revised. Any revised policy becomes effective when posted unless otherwise stated.

Contact Us

Questions, requests, or concerns regarding this Privacy Policy may be directed to:

Hollins and Hur Accounting and Tax
A trade name of Nautilus Financials LLC
10550 Linden Lake, Suite 300
Manassas, VA 20109
Phone: (571) 222-4765
Email: ops@hollinsandhur.com